OFFICE OF THE HEAD OF SERVICE

GOVERNOR'S OFFICE

P.M.B. 5001
ASABA .
DELTA STATE OF NIGERIA

Our Ref: HOS.30/Tl /22

CIRCULAR LETTER:
To: His Excellency, the Deputy Governor,
Honourable Speaker,
Honourable Commissioners,
Secretary to the State Government,
Chairmen, Civil and Local Government Service Commissions,
Permanent Secretaries and Heads of Extra-Ministerial Departments,
Auditors-General (State and Local Governments),
Accountant-General,
Chief Registrars (High Court of Justice and Customary Court of Appeal),
Surveyor-General,
General Managers/Chief Executives of Government Owned
Companies/Parastatals,
Chairman/Administrator, Board of Internal Revenue, . Executive Secretaries,
Delta State.

RENDERING OF ANNUAL PI;RFORMANCE EVALUATION REPORTS BY OFFICERS ON THE BAR OF THEIR VARIOUS CADRES

It has been observed that officers who have attained the terminal posts in their various cadres no longer bother to complete and Submit the Annual Performance Evaluation Reports (APER) to their bosses for appraisal. This category of officers include those who have risen to such grades as Director, GL16/17, Chief 'X' Officer on GL. 14,' Chief Typist on GL. 09, Chief Clerical Officer, GL. 07 etc depending on the cadre. The posture is wrong and runs counter to the extant provisions on the matter, viz; PSR 06302 which states as follows:

" Annual performance Evaluation Reports should be rendered on All Officers at the end of each calendar year",

2. It is important to stress that there is no exception to this rule and certainly the notion that only persons expecting promotion need to complete the report is false. The rendering of the report is essential for the' general efficiency of the service as "the purpose of the APER is to provide a full record of each officer's work, conduct and capabilities".

3. The existing practice of relying on the performance evaluation report for the three (3) years immediately preceding the year an officer is due for promotion, applies also to assessing the competence and suitability of officers." for appointments into higher Positions or deployment for some other sensitive assignments. In other words,· assessment of the performance of all officers is a continuous affair and can only stop upon an officer's retirement from the service.

4. Kindly inform all concerned.

Dr S. O. Okpokpor
Head of Service